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Development Assistant – Manchester Bidwell Corporation

SUMMARY:

Provides administrative and office support; assists with various projects as assigned; and serves as a contact between the Development department, internal and external partners, business associates and other staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Essential duties and responsibilities include, but are not strictly limited to, the following:

  • Drafts, copies and/or distributes correspondence, including emails and letters;
  • Maintains supply of resource/program materials. Distributes to affiliates and others as directed;
  • Schedules meetings and appointments. Helps to manage the calendar of the Director and Development team members. Coordinates travel arrangements;
  • Attends and participates in departmental meetings as required;
  • Assists with the coordination of special events including catering requests, on-site event requests, and related tasks;
  • Organizes and maintains department files;
  • Processes travel and expense reports, including reimbursements, check requests, invoices and purchase orders;
  • Maintains telephone communication with clients, as directed;
  • Maintains timely acknowledgement letter process;
  • Enters general gifts and updates relevant information in Development database;
  • Reviews monthly reconciliation report of gifts from finance office;
  • Assists in the development of marketing and communication materials;
  • Maintains a neat and orderly work station;
  • Completes assigned tasks within time frame allotted.   Provides feedback when difficulties arise in completing a task;
  • Monitors office supplies and places orders when necessary;
  • Maintains departmental systems and processes in alignment with established MBC policies and procedures;
  • Fills in for the Switchboard Operator as needed;
  • Exhibits understanding and internalization of company values:  influence, respect, listen, shape and embrace;
  • Other duties may be assigned.

EDUCATION and/or EXPERIENCE:

High school diploma or G.E.D. and a minimum of 3 years of increasingly responsible office administrative experience, preferably in an academic or nonprofit setting; excellent written and verbal communication skills; advanced proficiency with Microsoft Office applications, and a demonstrated ability to work independently and prioritize workload in an effective manner. Prior knowledge and/or experience with a development database preferred.

Interested Persons may submit their resume with cover letter and salary requirements to hr@manchesterbidwell.org

EOE