School Support Specialist

Bidwell Training Center​

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SUMMARY:

The School Support Specialist assists the Vice President with planning, organizing, and implementation of high-level school projects. The School Support Specialist provides general office assistance as needed and maintains a high level of confidentiality and discretion in communications, and strong professional and ethical standards.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The requirements listed below are representative of the knowledge, skills, and/or abilities required. Essential duties and responsibilities include, but are not strictly limited to, the following:

Project Management Responsibilities:

• Assists with aspects of planning, design, and execution of multiple, small routine projects or a moderately complex project across departments, e.g., curriculum review and development, and physical plant renovations.

• Assists in developing timelines and ensures adherence to deadlines.

• Prepares reports by collecting, analyzing, and summarizing data.

• Uses Excel to manage budgets and perform data analysis.

• Handles external correspondence and drafts reports and other communications.

• Provides internal direction, and accountability for project analysis efforts among operations as well as across the system.

• Collaborates with members of the leadership team to define project objectives and specify the performance metrics to be tracked.

• Develops and maintains detailed project plans.

 

Administrative Responsibilities:

• Performs the following complex and confidential support functions on behalf of the Vice President:

  • Prepares internal and external correspondence from drafts, notes, or verbal instructions.

  • Develops reports for the Vice President, administration, or department heads.

  • Makes high-level contacts of a sensitive nature inside and outside the school.

  • Establishes, organizes, and maintains confidential files and records.

  • Filters incoming mail and correspondence to determine their significance and plans their distribution.

  • Assists the Vice President with preparation and reconciliation of expense reports and credit card transactions.

  • Performs regular compliance audits of grades and attendance within the student information system to ensure accuracy and completeness.

• Assists with general administrative school support, across departments, as needed.

• Prepares and submits catering requests for meetings and other events.

• Orders and maintains supplies.

• Prepares purchase orders for approval process.

• Submits maintenance requests and other work orders to CB Richard Ellis.

• Maintains an in-depth knowledge of the school and the Corporation’s operations, policies, and procedures.

• Exhibits understanding and internalization of company values:  influence, respect, listen, shape, and embrace.

• Performs other duties as assigned.

 

SUPERVISORY RESPONSIBILITIES:

There are no supervisory responsibilities associated with this position.

 

EDUCATION and/or EXPERIENCE:

Bachelor’s degree from a four-year college or university is preferred. The successful candidate will have strong research skills, excellent writing and communication skills, and be proficient in Microsoft Office Suite, specifically Excel. The candidate must be self-motivated and able to work independently. Timely completion of tasks will be necessary. Additionally, the candidate must have the ability to manage multiple projects at once. This position requires excellent interpersonal skills, and strong problem solving and decision-making capabilities, including the ability to exercise good judgement, discretion, tact, and diplomacy.

 

CORE COMPETENCIES:

Leadership:

• Solution focused – identifies relevant information and helps transform this information into individual and organizational knowledge and learning.   Anticipates and solves problems and takes advantage of opportunities.

Communication:

• Persuasive – persuades employees to own the goals of the organization so that everyone is working in the same direction.

• Collaborator – values and promotes collaboration as a major tool to accomplish objectives.   Builds and maintains relationships internally and externally.

Business Acumen:

• Accountability – demonstrated ability to manage the day-to-day activity and ensure an efficient operation. 

• Systemic thinking – capable of organizing issues into component and logically connected parts.  Ensures organizational quality and stability through development and implementation of standards and controls, systems and procedures, and regular evaluation.

• Emphasis on quality service – proven success in providing high quality services to clients/community.

 

PHYSICAL DEMANDS:  

The physical demands described here are representative of those that must be met by a worker to successfully perform the essential functions of this job. The worker must possess the mobility to work in a standard office setting and use standard office equipment. While performing the duties of this job, the worker is regularly required to stand, walk, sit, talk and hear. The worker is occasionally required to reach with hands and arms, and stoop or kneel. The worker is required to use hands and fingers to operate a computer keyboard, telephone, and other office equipment. The worker is required to have close visual acuity to perform activities such as viewing a computer screen, reading, and preparing and analyzing documents.  Light to moderate lifting may be required. Regular, predictable attendance is required.

 

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job.

 

Submit a resume and cover letting to resumes@manchesterbidwell.org to be considered.

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EOE